FAQ Studying @ Wittenborg

Previously, Wittenborg labelled its blocks using numbers 1 to 8. From Block SEP 2023 onwards, Wittenborg adopts the year calendar as the school calendar. The corresponding names of the blocks in numbers will be replaced by the name of the month in which the block starts, as follows: 

Wittenborg Housing department provides living student housing service in Apeldoorn. Most of the bedrooms are single bedrooms, though you may have to share a large bedroom with another student, depending on the accommodation available and your budget. Usually younger student, just graduated from high school, is advised to take a shared room.

https://www.wittenborg.eu/apeldoorn-student-housing.htm

If you successfully attend and pass a project week, you should see the grade in Osiris as 1. Similarly if you pass 2 project weeks, you will see a grade of 2. If you attended 3 project weeks and you do not see it graded as 3 then that means that you failed your third project week. 

You should also refer to the comments given by the Project Week supervisor in your report submitted in the TurnitIn area as they give you a clarity if you have been passed or failed. 

Please note that you are not given a grade but rather a count of how many project weeks you have passed.

Please follow this link to get more information about summer school at Wittenborg.

Summer Schools at Wittenborg

When a paper is submitted via Turnitin, an overall percentage of similarity or originality score (with colour code) is shown (see picture below). The similarity score is just a percentage of text in the student’s paper that matches sources in the Turnitin database.  Turnitin highlights the text in the student’s paper that is similar to or matches against another source. The picture below shows a Turnitin Originality Report in the Document Viewer window. On the right of the image, you will see a numbered list of matched sources. Each of these is allocated a colour and number and these correspond to the number and colour in the student’s text. 

Highlighted text may indicate plagiarism and it will be checked by the module teacher. Take note that a high percentage does not mean there is definite plagiarism. There may be cases where the high percentage is due to appendices which are necessary for submission for example the financial statement of a company which is the case study of the assignment.

High similarity percentage may occur if a student copies too much text (exact words and sentences) from another source(s) without paraphrasing. This is called direct copying or verbatim type of plagiarism. See the red highlighted text numbered 1 in the picture. High similarity percentage may also occur if there is poor paraphrasing of text from another source(s) by student – see the pink highlighted text numbered 2. Both these high percentages are grounds for further investigation by the teacher on the student’s paper.

Likewise, a low similarity percentage does not mean there is no plagiarism. It is best that you check your paper thoroughly after submission to ensure that there are not many highlighted text. 

Source: www.wittenborg-online.com

Please follow the instruction about how to upload videos and submit them on Moodle:
- Record your Video following the information provided in the exam file. 
- Save the video to your OneDrive or MS Streams.

-Share the video to public

Click on the share button on the top of the right side and choose share option: 

Choose the gear icon next to copy link

And choose the first option:

-After that copy the link of your video and paste it in a word file. 
-Put a title page (Your Names and S-numbers, Teacher's name, Module, Year & Block)
- Attach group contribution statement.  
- Upload the word file to the submission area.
- Double check if the link is working to view the video. 
- Visit My FAQs for more instructions. 

This statement of contribution is for a group assignment which is part of the assessment requirements of any module that has a group assignment. 

Students can receive an exemption from the obligation to study upon application for a leave of absence for one lesson block, or a maximum of two consecutive lesson blocks. A leave of absence request must be submitted at least before the start of the Project Week (W3) prior to the lesson block for which the leave of absence is taken. For example, if the student wants to take a leave of absence in Block Oct, he/she has to send the request before Week 3 of Block Sep. Please contact the Registrar Office at registrar@wittenborg.eu. 

As part of the application for a leave of absence, student will be required to demonstrate the grounds for the request. Student will not lose his/her place to study at WUAS during the leave of absence period and may subsequently continue the study at the end of the leave period.

During the leave of absence, the student remains a registered student at WUAS, and the study visa (if applicable), remains valid during this period. Additionally, as the registration is continuous, the student remains eligible for any DUO study finance/loan during the leave of absence period. For this reason, there is neither a freeze of payment obligations nor refund of the tuition fees.

In case the period exceeds two lesson blocks, Wittenborg will initiate the deregistration process. If student requires a study visa to study in the Netherlands, this means that the study visa will become invalid and the student no longer has the right to stay in the Netherlands based on study at WUAS. If the student wants to restart his/her study, the student has to inform the Registrar Office and he/she will be informed of the formal procedure that needs to be taken.

For more information on leave of absence, please refer to the EEG Part 12c.

Deadlines for submission of assignments must not be missed. No extension of deadlines are permitted outside the exam weeks. If due to exceptional circumstances, you are unable to meet the deadline, which prevents you from graduating on time, you may request an extension via Mitigating Circumstances request form
(Retake of Remaining Module/Mitigating Circumstances Form (office.com)).Supporting evidence will normally be required when applications for extensions are made, such as a medical certificate, doctor’s letter, death certificate, etc. The Exam Board is the only body that can authorise extensions. 

Mitigating Circumstances (during standard exam weeks):

- This form should be submitted at least 3 working days before the exam/deadline.
- This form is not applicable for Project Week/Graduation Assignment/Final Project/Work Placement Report deadline extensions.

Please use this form to upload your new profile image!

From the academic year 2022-2023, you have to submit the clearance form before submitting your final GA/FP. Please follow the instructions given in the online area of when and how to submit the form. 

Please check this link GA/FP Clearance Form (office.com). Note that the clearance form gives an indication of the below eligibilities: 

• A student has completed all the required exams except the GA/FP and has achieved 220 European Credits for Bachelors, and 65 European Credits for Masters.
• All liabilities like library books and any other borrowed materials are returned by the student. 
• There are no financial dues to Wittenborg University of Applied Sciences by the student. 

Please refer to the EEG Part 8 for more information.

Timetable conflicts or clashes occur when students take modules scheduled in different phases or semesters. The timetabling department cannot make adjustments for individual circumstances. Adjustments are only considered for conflicts between modules within the same phase or semester. In a situation where you encounter a timetable conflict between modules/exams from different semesters, you are required to prioritize the lower phase or semester module first. For example, bachelor’s student should complete the Phase 1 module before moving on to the Phase 3 module. Similarly, master’s students should complete Semester 1 modules before proceeding to Semester 2 modules.

You should contact your process tutor or study advisor to discuss the possibilities and find a suitable resolution for any scheduling conflicts. They can provide guidance and help you navigate the possible options.

Step 1: Go to OSIRIS

Log in to the OSIRIS portal using your credentials.

Step 2: Select "Progress"

On the tabs above, select the "Progress" tab.

Under that section, go to "Study Progress Overview"

Step 3: Filter Results:

Select the option "Only print test results that count".

Step 4: Download the File

Download the file containing your grades and course information.

Step 5: Sum the Grades

Add all the grades together for the modules that you have passed (grades above 5.5).

Ensure you only include each module once, removing any duplicates.

Step 6: Count the Modules

Determine how many unique modules you have completed and cleared (passed with a grade above 5.5).

Divide the total sum of the grades by the number of unique modules.

 Example Calculation

Let's assume you have the following grades for your modules:

• BL11: 7.0
• BL12: 8.0
• FIN11: 6.5
• FIN22: 7.5
• Duplicate of BL11 (should be removed)
• Sum the Grades:
• 7.0 (BL11) + 8.0 (BL12) + 6.5 (FIN11) + 7.5 (FIN22) = 29.0
• Count the Modules:
• 4 unique modules (BL11, BL12, FIN11, FIN22)
• Calculate the GPA:
• GPA = 29.0 / 4 = 7.25

The GPA would be 7.25.

By following these steps, you can accurately calculate your GPA using the grades retrieved from OSIRIS.

You can find the comments by clicking on the submitted file. please note that the comments can be find inside the submitted file with bubbles or via the feedback icon found on the right hand side, once you open the submitted file. 

Source: Turnitin Guide

On condition that a student has a mitigating circumstance and/or a minimum of 210ECs (Bachelors) and 55ECs (Masters), a request can be made for a Retake of the Remaining Module if the remaining module is not within the block(s) prior to Graduation.  A maximum of two modules may be requested. Students are permitted to retake these remaining modules only once as a special seat. If the special seat retake is not successful, the student must follow the standard module planning process for retaking the exams. 

A Retake of the Remaining Module can only be done when a student has attempted the normal exam (1st attempt). 
Retake of the Remaining Module requests must be made no later than Lesson Week 1 of the block of the planned Retake, i.e. For a retake request in Block October: the request has to be made in Lesson Week 1 of Block October.

PLEASE NOTE:

• Students must have attempted the subjected module they request a special seat for during the last block/retake it was offered.
• To be eligible for a special retake under mitigating circumstances, students must have gained a minimum score of a 4.0 in any of the previous attempts.
• A student is eligible for a special retake only if the student has made progress with the GA fulfilling the requirements as indicated in Part 8 of the EEG and are approaching their graduation date.

- This request is not applicable for Pre-master, Research proposals/Professional Based Learning/Project Week/Graduation Assignment/Final Project/Work Placement Report deadline extensions.

In situations where there is an approval, please not that the special seat retake will be planned in the exam week with other regular exams. For Type 2 exams the deadline will be Monday of the exam week and Type 1 will be planned and can be viewed from the timetable. This means that the exams can only be marked after the exam week. 

After submitting your request for Retake of Remaining Module during Week 1 of the current block, you will receive an email by Friday of Week 2 from examresults@wittenborg.eu informing you of the decision.


Please follow the instructions and fill in the Retake of Remaining Module Form on time.

Resource: EEG Part 8, 9.2 Retake of Remaining Module under Mitigating Circumstances. 

Students arriving more than 10 minutes late for the start of a lesson could be barred from entering the
lesson and possibly marked as absent.

Lesson attendance requirement is 75% (The 25% is for mitigating circumstances that arise within the block)
Examination registration but no attendance will result in an exam mark = ‘0’
Exam mark below 4 = compulsory re-attendance of module (retake with attendance)
Exam mark 4 and above gives right to retake the exam without attendance (retake without
attendance)

Please refer to Part Part 5 of the Education & Examination Guide

In cases where exam results have been published but you are unable to see your individual grades, this means you have no active enrolment. For more information regarding this, you are to get in touch with our registrar department via registrar@wittenborg.eu

Please fill in the Refund Request Form. If the request has been approved by the Finance Department, the payment would be made within 8 weeks of submission. If your refund request has been rejected, you will be informed the reason within reasonable time of the decision. If you have any further questions, you can contact registrar@wittenborg.eu.